Apprentice Public Service Operational Delivery Officer (Register Office)

In Sutton, there is much for us to be proud of both as a council and as a borough. This includes high levels of resident satisfaction, the quality of our services, our success in addressing our financial challenges to date, the way that we involve and engage with residents on key issues facing the borough, and the enthusiastic and motivated staff that we employ. 

Looking ahead, there are plans for the delivery of new homes and new schools and the London Cancer Hub is being developed, while the Council is also seen as a driving force within the South London Partnership of five outer south west London boroughs focused on strategic growth, regeneration and investment.

All of this demonstrates a good track record and an authority that is ambitious and set to deliver more improvements for the borough. We've set out our vision for the future of Sutton in our corporate plan - Ambitious for Sutton. This strategic plan will shape the outcomes we achieve, the services we provide, and the impact we have on residents, to make Sutton a great place to live, work and raise a family.

Situated in Zone 5, Sutton is less than 30 minutes by train from central London, and south and south west London are easily accessible by public transport. There are 10 train stations which serve key neighbourhoods within the borough providing direct connections to London Victoria, London Bridge, London Blackfriars and St Pancras International. Sutton also has direct rail connections with Epsom, Dorking, Guildford and Horsham, as well as Wimbledon for an interchange with the London Underground and West Croydon for the London Overground. There’s also an extensive road network which provides close and easy access to the M25 and M23.

Sutton’s registration service is responsible for the registration of births, deaths, marriages and civil partnerships that occur in the London Borough of Sutton. We also provide other services such as citizenship ceremonies.. Processes associated with registration work include indexing historical records related to birth/death/marriages and civil partnerships, producing printing handwritten and duplicate certificates, printing declarations of births & entering inquests.

As part of the Apprentice  role you will be required to:

• Perform administrative processes associated with registration work; indexing historical records related to birth/death/marriages and civil partnerships, logging post, producing printed and handwritten duplicate certificates, printing declarations of births & entering inquests.
• Respond to customer emails and answering telephone enquiries Perform administrative processes associated with Citizenship ceremonies such as data input, and pre and post ceremony administration for citizenship ceremonies
• The apprenticeship will provide administrative and customer service support to the Registrars team.
• The apprenticeship will be for a fixed term period of 18 months. During this time you will have the opportunity to gain practical experience working for Sutton Council whilst pursuing a Public Service Operational Delivery Officer  Apprenticeship qualification at Level 3.
• You must hold a GCSE level C/equivalent in Maths and English and be able to present original qualification certificates - if you do not hold these qualifications/certificates you must be committed to complete these via functional skills assessments as part of the apprenticeship.
• Only apply for an apprenticeship unrelated to any qualifications they hold at the same or higher level than the apprenticeship they wish to apply for. The apprenticeship being applied for must be unrelated in subject and content from the qualification already held.
• Not be enrolled on another funded apprenticeship or another funded further education or higher education programme at the time you start your new apprenticeship.
• Have the right to work and study in England and be one of the following:

1. A citizen of a country within the European Economic Area (EEA) or have the right to abode in the UK and have been resident in the EEA for at least the previous three years on the first day of your apprenticeship.
2. A non-EEA citizen with permission from the UK government to live in the UK, (not for educational purposes) and have been ordinarily resident in the UK for at least the previous three years before the start of learning.

What kind of person do you need to be?

• Committed to completing the apprenticeship qualification
• Sensitive and able to respond appropriately to people who may display different emotions, e.g. distress or excitement.
• Able to remain confident, clear and firm, sticking to rules where necessary.
• Able to show excellent attention to detail
• A high level of written communication and customer service skills
• Punctual, organised and good time management skills.
• A real desire to work and learn and complete the apprenticeship qualification.

As an organisation that values and nurtures talent, we’re committed to helping you fulfil your potential and will offer you a supportive, friendly and collaborative environment to grow and develop your career and skills. We’re constantly striving to improve our ways of working so putting your ideas across - however big or small - will be fully encouraged and supported by your colleagues and our dynamic and experienced management team.

In addition, we offer a modern and flexible working environment for our staff, supported by our IT infrastructure, including Google Chromebooks and Google Apps.

Employees have access to a wide range of benefits, some of which include:

• Generous annual leave entitlement plus bank holidays (pro-rata if part-time working hours apply)
• Flexi-time (Please note, this applies to roles at grades 1-9 only)
• Comprehensive learning and development programme
• Local and national discounts for shopping, eating out and leisure activities
• Interest free season ticket loans
• Local Government Pension Scheme
• Car parking scheme
• Bicycle loan facilities and cycle to work scheme
• Zip car scheme
• Free eye tests and contribution towards glasses
• Confidential wellbeing and counselling support
• Subsidised gym membership

Please apply online outlining what skills, abilities and experience you can bring which makes you an ideal candidate for this role. Please ensure you refer to the requirements outlined in the job profile when completing your application.

To support our diversity agenda and reduce the risk of bias in our recruitment activities, our short listing process completely anonymises personal information that can identify job applicants e.g. name, title etc. Our hiring managers review and short list applications based on the information provided as part of your application as to how well you meet the requirements and criteria for the role, as outlined in the job profile.

The closing date is given as a guide. We reserve the right to close this vacancy once a sufficient number of applications has been received. Therefore, it is strongly advised that you complete and submit your application as soon as possible to avoid disappointment.

We pride ourselves on being a diverse, inclusive and welcoming Borough and we aim to create a workforce which reflects the community we serve. We are respectful of difference and realise the positive value of diversity in our workforce. We welcome and encourage job applications from people of all backgrounds and particularly welcome applications from Black, Asian and Minority Ethnic candidates and disabled candidates, as these groups are currently under-represented in our workforce. As part of our Disability Confident Committed status, we guarantee to interview all disabled applicants who meet the minimum/essential criteria for the role.

We offer a range of family friendly, inclusive employment policies, flexible working arrangements, staff engagement forums, and inclusive staff networks who help drive our diversity agenda.

The UK has introduced a new points-based immigration system affecting EU and Non-EU workers and sponsorship requirements. We advise checking the GOV.UK website for right to work guidance.